Privacy Policy

Last Updated: June 2026

This website is owned and operated by vinyl mine, the data controller responsible for your personal data.

We have adopted this Privacy Policy to explain how we process the information collected by this website, and the legal reasons why we must collect certain personal data about you. Please read this Privacy Policy carefully before using the website or submitting any personal data.

We are committed to guaranteeing the confidentiality, security, and privacy of your personal data under the UK GDPR and the Data Protection Act 2018.

1. Personal Information We Collect

  • Device Information: When you visit our website, we automatically collect details about your device, including your web browser, IP address, time zone, and some of the cookies installed on your device. As you browse, we also collect info on the individual web pages or products you view, what search terms or websites referred you here, and how you interact with the site.

  • Order Information: When you make a purchase or attempt to make a purchase, we collect specific details to fulfill the agreement. This includes your Name, Billing Address, Shipping Address, Email Address, and Phone Number.

  • Payment Information: Payment transactions are processed securely through our third-party payment gateways. We do not store your raw credit/debit card numbers on our servers.

1.5 Cookie Policy (How We Use Cookies)

Our website uses cookies and similar tracking technologies to ensure our online store functions correctly, to understand how visitors interact with our content, and to deliver a smooth shopping experience.

What are Cookies?

Cookies are small text files placed on your device (computer, smartphone, or tablet) when you visit a webpage. They allow the website to recognize your device, remember your preferences, and keep track of what you have placed in your shopping basket.

We categorize the cookies on our store into three distinct groups:

• Essential / Strictly Necessary Cookies (Always Active): These cookies are absolutely vital for the basic operation of our shop. They enable core functions such as secure log-ins, page navigation, and keeping your organic streetwear items or vinyl records in your cart while you browse the site. Without these, the store cannot function properly, so they do not require prior consent.

• Performance & Analytics Cookies (Consent Required): These cookies collect anonymous information about how visitors use our store—for example, which product pages are visited most often or if visitors encounter any broken links. We use this aggregated, non-identifiable data to speed up page load times and improve overall site performance.

• Marketing & Targeting Cookies (Consent Required): These cookies track your browsing habits across our site to help us understand what you are interested in. They allow us or our third-party advertising partners to display relevant announcements or style recommendations to you on other websites and social media networks.

Specific Cookies Used on Our Store:

• __cf_bm / _cfuvid (Hostinger / Cloudflare)

Purpose: Crucial security cookies used to support bot management and site security.

Expiration: 30 minutes / Session

Type: Strictly Necessary

• hs_session / cart_id (Hostinger)

Purpose: Remembers the vinyl records and streetwear items added to your shopping basket as you navigate pages.

Expiration: Session / 7 days

Type: Strictly Necessary

• ga / ga_* (Google Analytics - If enabled)

Purpose: Tracks completely anonymous visitor behavior trends, page views, and store traffic patterns.

Expiration: 2 years

Type: Performance / Analytics

• _fbp (Meta / Facebook - If enabled)

Purpose: Tracks ad conversion performance and delivers tailored apparel/music recommendations on social media.

Expiration: 3 months

Type: Marketing / Targeting

How to Manage Your Cookie Preferences

When you first visit vinyl mine, our cookie consent banner allows you to explicitly choose which non-essential cookies you want to turn on or off.

You can also control or delete cookies directly through your internet browser settings (such as Google Chrome, Apple Safari, or Mozilla Firefox). Please note that blocking or deleting all cookies may impact your user experience, and certain interactive features of our store—like saving items in your shopping basket—may no longer work correctly.

2. Your Legal Rights

If you are a UK or European resident, you have the following rights under data protection laws:

  • The right to be informed about how your data is used.

  • The right of access to the personal data we hold about you.

  • The right to rectification (correcting inaccurate details).

  • The right to erasure (the "right to be forgotten").

  • The right to restrict or object to the processing of your data.

  • The right to data portability.

  • The right to object to automated decision-making and profiling.

If you wish to exercise any of these rights, please contact us at we@vinylmine.shop.

If you are unsatisfied with our response to a data request or believe we are processing your personal data unlawfully, you have the statutory right to lodge an official complaint with the UK supervisory authority: Information Commissioner’s Office (ICO)Website: https://ico.org.uk

3. Sharing and Transferring Your Data

We share your personal data with specific third-party service providers to help us run our shop safely and efficiently:

E-commerce Platform & Hosting: Our storefront is powered by Hostinger, which securely stores our core database.

Payment Processing: All transaction data is securely handled directly by our integrated payment gateways, Stripe and/or PayPal. We do not harvest or store payment card digits on vinyl mine servers.

Shipping Couriers: Your name, shipping address, and phone number are exclusively shared with our active delivery partners (such as Royal Mail, DPD, or Evri) solely to dispatch your parcels.

International Transfers: Because we ship worldwide...We share your personal data with essential third-party service providers to help us run our shop:

E-commerce Platform & Hosting: To power our online storefront.

Shipping Couriers: To deliver your organic streetwear and vinyl records globally.

International Transfers: Because we ship worldwide, your information may be transferred to, and processed in, countries outside the UK and Europe (including Canada and the United States). We ensure all data transfers follow legal safeguarding compliance mechanisms.

4. Data Retention

When you place an order through the website, we will maintain your Order Information for our records unless and until you ask us to delete this information. Please note that we are legally required to retain basic financial records (invoices and transaction details) for a minimum of 6 years to comply with UK tax law.

5. External Links

Our website may contain links to other websites not owned or controlled by us. We are not responsible for the privacy practices of third parties. We encourage you to read the privacy statements of every website you visit.

6. Information Security

We secure your information on computer servers in a controlled, secure environment protected from unauthorized access, use, or disclosure. While we maintain strict administrative, technical, and physical safeguards, no data transmission over the internet can be guaranteed 100% secure.

7. Legal Disclosure

We will disclose any information we collect if required or permitted by law, such as to comply with a subpoena, government request, or similar legal process, or when we believe in good faith that disclosure is necessary to protect our rights or your safety.

8. Contact Information

If you have any questions about this policy or wish to exercise your data rights, please contact us directly: